Office Manager – Kyiv

Office Manager – Kyiv

We are looking for an Office Manager to join our team in Kyiv.

What we expect from you



  • Work experience in an international company in a similar role

  • Knowledge of Ukrainian Labor Laws and personnel documentation standards

  • Knowledge of Diia City regulations is a strong advantage



  • Very good organizational skills, flexibility and operational readiness

  • High degree of self-initiative, capacity for innovation, ability to work independently and conscientiously

  • Customer and team-oriented

  • Very good knowledge of the English language, both spoken and written

  • MS Office knowledge



  • Coordinating and organizing meetings, appointments, trainings, events, in-house or off-site activities, business trips

  • Placing and managing orders for office supplies, equipment, cleaning supplies for the office etc.

  • Carrying out various correspondences in Ukrainian and English, answering emails, writing business letters, processing incoming and outgoing mail

  • Manage contract and price negotiations with office vendors, service providers, and office lease;

  • Liaise with facility management vendors, including coordinating and supervising the cleaning staff in the office, security services, fire safety and labor protection, maintain the office condition and arrange necessary repairs

  • Coordinating with HR team to update and maintain office policies as necessary

  • Conducting on-boarding and off-boarding processes

  • Keep personnel records for admissions, transfers, and dismissals. Preparing labor records and other personnel documents

  • Preparing expense and sustainability reports for Head Office using MS Dynamics 365, iEMS tool

  • Military record of employees

Kyiv Office

Quipu Regional Office Kyiv was established in 2005 and currently has around 50 employees. We provide technical support to the global group of ProCredit Banks with two teams that cover various areas of technology for banks.

Kyiv Office

If you see yourself in this role, we would like to get to know you. Send us your application in the form below, by 01.05.2024.

Apply now!

    Current openings